several different types. If you are the person from your agency who will be responsible for paying the meeting registration fee, you should register as a Primary Attendee. Anyone else attending from your agency should register as a secondary attendee and they will not be charged the meeting registration fee. There must be one Primary Attendee from each agency. Spouses/Companions, Speakers and Guests should register accordingly.

After you have entered your personal information, you will see the agenda screen. This will be a draft agenda so be advised that some items may change as we get closer to the meeting date. You will see several items such as meals and outside activities that require you to indicate whether or not you will attend these events. Please make sure to check each box for each meal and event you plan to attend. These numbers make up the guarantees given to restaurants and vendors for meals and activities.

Once you have completed the agenda items, you can make your hotel reservations. If you do not plan to stay at the contracted hotel, please check the button that says "I do not require lodging". Otherwise you will need to check the button next to the hotel name. This will prompt the system to pull up they type of rooms along with the rate that ICOM has arranged with the hotel. Once you enter your check in and check out dates, room type, bed type and smoking preference you can list the name of the person you are sharing your room with, if anyone. You will then be required to enter a credit card number. This is for purposes of holding the room only. This card will not be charged. You will pay for your room at the front desk upon checking out of the hotel. All of the lodging information will then be forwarded to the hotel. Usually the hotel issues confirmation numbers once they have received a complete rooming list. You will receive a copy of the confirmation from the hotel at that time.

After completing the hotel section, if you are a primary attendee you will be directed to the payment screen where you can choose to pay the meeting registration fee with a credit card or by wire or check. To finish your registration click the submit button. You will then see on the screen a copy of your registration and an option to print an invoice.

You will receive an automated email confirming your registration. That email will contain a link to your registration record. If you want to make any changes in your registration or your hotel choices you can click that link and be taken directly to your registration record. If you need to change your hotel check in and check out dates, please be sure to go back into your registration record and make that change. The system will notify me that a change has been made in your record but please also send me an email so I have a record of the change and I can make the request to the hotel.

If you have any questions about the registration process, please let me know.

DeAnna Moxley
Manager of Administration
deanna@icomagencies.com